Freedom of Information

As a public authority, the Lands & Survey Department is committed to openness, transparency and serving the public interest in compliance with the 2007 Freedom of Information Law. The Freedom of Information (FOI) Law came into effect from 5 January 2009. It gives the public a right of access to all types of records held by public authorities, but also sets out some exemptions from that right. This website forms the Lands & Survey Department e-publication scheme, developed in compliance with Section 5 of the Law.

Whilst much information within the Lands & Survey Department is already in the public domain, the Department has prepared for implementation through;

  • the review of existing records;
  • the establishment of policies and procedures for dealing with Freedom of Information Requests; and
  • the pro-active publication of documents where they are likely to be of interest to the general public.

For further information please contact our Information Manager by emailing foi.lsu@gov.ky. For information on Freedom of Information and how you can get involved, please visit www.foi.gov.ky.


Publication Scheme

Form Publication Scheme

Lands & Survey Department
Publication Scheme

(PDF, 225 Kb, 32 pages)

Each public authority covered by the Freedom of Information Law has a legal duty to adopt and maintain a publication scheme in accordance with Section 5 of the FOI Law. The main purpose of a publication scheme is to make information readily available without the need for specific written requests. Schemes

are intended to encourage organisations to publish proactively, and develop a greater culture of openness.

The Law states that Information to be published by public authorities includes:-

  • the functions of the Department, what work it does and how it sets about its tasks.
  • the sections and committees of the Department.
  • the subjects handled by each Department, with the locations of the Department and agencies and the opening hours of all offices.
  • the title and business address of the Principal Officer and other key officers within the authority.
  • Classes of records held.
  • Manuals, interpretations, rules, guidelines, practices or precedents.

Please check our Publication Scheme, Document Library and Disclosure Log to see if the information you would like is already available.


Making a Request

Form FOI Forms

Freedom of Information
Request Form

(PDF, 271 Kb, 2 pages)

If you want to request information from us, you should initially look at the document library and the disclosure log to see if the information you seek has already been published.

If you wish to make a request for information then you should complete the Freedom of Information Request Form and return it to us by Mail, Fax, Email, or In Person. Alternatively, you can contact the Information Manager or submit a request on-line at the FOI Unit website.

Requests must be in writing (letter, email or facsimile) and must include your name and an address (either postal or e-mail). Please be as specific as possible about the information you would like, as this will help us to respond promptly. Where possible, please include a contact telephone number so we can call to discuss your request if necessary.

We will respond to your request promptly. The Law requires public authorities to respond within 30 calendar days, allowing an extension of an additional 30 calendar days if needed. We will always acknowledge receipt of FOI requests made to the above address and we will let you know if we need to extend the deadline. For detailed advice on what sorts of information is exempt please see the FOI Unit website.

If you make a request under FOI and are not satisfied with our response, you are entitled to an appeal. More information about the appeals process is available on the FOI Appeals page.


Fees

It is free to make a Freedom of Information request, inspect any documentation released at our offices, and receive copies of electronic records by email. Fees may apply for reproduction of documents, or where the Department incurs an actual cost in producing a record from an otherwise inaccessible medium.

Full fees are set out in the Freedom of Information (General) Regulations 2008, with this summary of particular relevance to the Department;

Type Amount

Black & White Photocopy (any size) (per page)

CI $1.00  (US $1.22)

Colour Photocopy (any size) (per page)

CI $1.50  (US $1.83)
8.5"x11" (or smaller) Photograph (from digital file, scanned hardcopy or negative) CI $5.00  (US $6.10)
8.5"x14" Photograph (from digital file, scanned hardcopy or negative) CI $7.50  (US $9.15)
11"x17" Photograph (from digital file, scanned hardcopy or negative) CI $10.00  (US $12.20)

Black & White Photograph (Photocopy / Printer Quality)

CI $1.00  (US $1.22)

Colour Photograph (Photocopy / Printer Quality)

CI $1.50  (US $1.83)
Blue Print Reproduction (per sheet) CI $3.00  (US $3.66)
Plans (per sheet) CI $5.00  (US $6.10)
Black & White Print out of Digital Document or Database Report (any size) (per page)

CI $1.00  (US $1.22)

Provision of digital records in standard file format on CD/DVD CI $2.00 (US $2.44)
Conversion of Paper Records to Electronic Format Cost, including hourly rate of staff
Non standard format Cost, including hourly rate of staff
Shipping

Cost, plus CI $20.00 (US $24.39) Preparation Charge

Expedited Service (payable on making application) CI $50.00 (US $60.98)